Terms & Conditions

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  Application and Acceptance

• Submission of an exhibitor application does not guarantee acceptance.

• Space is allocated at the discretion of the Event organizers.

• Once accepted, exhibitors are bound by these Terms and Conditions.

   Payments

• Full payment must be received by the due date to confirm your space.

• No exhibitor will be allowed to set up until payment is finalized.

• Payments are non-refundable except in the case of Event cancellation.

  Set-Up and Pack-Down

• Set-up times will be advised prior to the Event and must be strictly followed.

• Exhibitors must complete pack-down within the allocated time after the Event.

• Early pack-down is not permitted without organizer approval.

  Site Allocation

• Site positions are allocated by the organizers and may be changed if necessary for operational reasons.

• Specific site requests will be considered but cannot be guaranteed.

   Exhibitor Responsibilities

• Exhibitors must ensure their space is staffed, presentable, and safe at all times during the Event.

• All promotional material must stay within the assigned booth area.

• Exhibitors are responsible for any damages they cause to the venue or Event property.

   Health and Safety

• Exhibitors must comply with all workplace health and safety requirements.

• Electrical equipment must be tested and tagged.

• Emergency exits must be kept clear at all times.

   Insurance

• Exhibitors must hold their own current Public Liability Insurance and provide a copy if requested.

• The Event organizers accept no responsibility for loss, theft, or damage to exhibitor property.

   Product Approval

• Products/services displayed must align with the spirit of the Lifestyle & Adventure Expo.

• Organizers reserve the right to refuse the display of products/services deemed inappropriate.

   Promotion

• By participating, exhibitors grant the organizers permission to use their business name and images for Event promotion.

   Alterations to Exhibitor Space

• The Lifestyle & Adventure Expo organizers reserve the right to make necessary alterations to exhibitor spaces in the best interest of the Event.

• This may include adjustments to size, shape, or location of spaces.

• Organizers will notify exhibitors of any significant changes where possible before the Event.

   Animals

• No dogs or other animals are permitted at the Lifestyle & Adventure Expo, except for registered assistance animals.

   Tiny Homes, Mobile Living Builds, Steps, and Staging

• Any Tiny Homes, Mobile Living Builds, modular builds, caravans, or similar structures that feature steps or elevated platforms must comply with safety regulations.

• Any steps or landings that rise 1 metre or more above ground level must have continuous balustrades.

• Steps must have a tread depth between 280mm and 355mm and a rise height between 115mm and 180mm.

• Exhibitors are responsible for ensuring their displays meet these requirements.

   Selling and Product Limitations

• Exhibitors may only promote and sell products and services that are part of their everyday business operations and align with the lifestyle, adventure, and mobile living industries.

• Onsite selling of non-approved products may result in removal from the Event.

   Postponement, Abandonment or Cancellation

• If the Event is postponed, abandoned, or canceled due to causes beyond the organizers' control (e.g., weather events, government restrictions, venue issues), the organizers may refund a portion of exhibitor fees at their sole discretion.

   In any case, the organizers shall not be liable for any further costs, damages, or losses incurred as a     result of postponement, abandonment, or cancellation.

  Cancellation of Exhibitor Space

  Exhibitors must advise any cancellations in writing.

  If cancellation occurs 72 days or more prior to the Event, a refund (less an administration fee plus GST)      may be provided if the space is resold at the same or similar price (within 25%).

  If cancellation occurs within 72 days of the Event, the exhibitor forfeits all monies paid, regardless of   whether the space is resold.

 

Lifestyle & Adventure Expo – Site Rules & Code of Conduct

Welcome to the Lifestyle & Adventure Expo!
Please help us create a safe, enjoyable experience for everyone by following these site rules:

1. Bump-In and Bump-Out

• Set-up and pack-down times must be strictly followed.

• No vehicles allowed in exhibitor areas during public open hours.

• All displays must be completed before gates open to the public.

• Early pack-down is not permitted without organizer approval.

2. Site Presentation

• Keep your area neat, safe, and within your allocated space.

• Displays must not block walkways, emergency exits, or other exhibitors.

• Rubbish must be removed from your space during and after the event.

3. Health & Safety

• All electrical equipment must be tested and tagged.

• Cords and equipment must be safely secured.

• First aid assistance is available — contact Event staff if needed.

• You must report any accidents, hazards, or safety issues immediately.

4. Behavior

• All exhibitors must act professionally and courteously toward visitors, staff, and other exhibitors.

• Aggressive, unsafe, or offensive behavior will result in immediate removal.

• Children under 16 working at a stand must be supervised at all times.

5. Insurance

• Exhibitors must have their own Public Liability Insurance.

• You are responsible for the security of your own stock and equipment.

6. Weather

• This is an outdoor event (if applicable) — prepare for wind, rain, or sun.

• Marquees and displays must be safely secured with proper weights.

7. Promotional Material

• Flyers, signs, and promotional items must stay within your allocated site unless pre-approved.

• No "roaming" promotion around the event unless authorized.

8. Smoking, Alcohol, and Prohibited Items

• No smoking inside exhibitor areas — use designated smoking areas.

• No alcohol or illegal substances may be consumed or sold.

• Dangerous goods (e.g., fireworks, weapons) are prohibited unless authorized.

9. Media and Photography

• Photos and video will be taken during the Event for promotional purposes.

• By participating, you consent to the use of images featuring your display.

10. Compliance

• Exhibitors must comply with directions from Event Management and Venue Security at all times.

• Failure to comply may result in removal from the Event without refund.